An email mailbox is an individual email account that can send, receive and store messages for one address.
Key Points
- A mailbox normally includes an address, password, storage quota and access through webmail or mail apps.
- Business mailboxes make a company look more professional than using free public email services for client communication.
- Mailbox settings usually include IMAP, POP3 and SMTP details for phones, laptops and desktop clients.
- Good mailbox hygiene includes strong passwords, spam filtering and regular cleanup of old messages.
- Each staff member should ideally have a separate mailbox instead of sharing one login for everything.
Frequently Asked Questions
Is a mailbox the same as an alias?
No. A mailbox stores messages, while an alias usually forwards mail to another destination.
Can I access a mailbox on my phone?
Yes. Most mailboxes can be added to phones with IMAP or Exchange-style settings depending on the platform.
How much storage do I need?
That depends on your attachments, retention policy and the number of users on the account.
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